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Chapter Leadership & Legislative Retreat 2016

Chapter Leadership & Legislative Retreat

Date: Monday, February 8, 2016 - Wednesday, February 10, 2016

Where: Capital Hilton, Washington, D.C.

Event URL: www.naiop.org/cllr16

View photos from CL&LR 2016!

Event Details

Agenda

Sunday, February 7

Chapter Executives Dinner and Super Bowl Party

Time: 6:30 p.m. - 8:30 p.m.

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(Chapter Executives only)

Monday, February 8

Registration/Information Desk Open

Time: 7:30 a.m. - 6:30 p.m.

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Chapter Executives Meeting: Membership Recruitment, Retention and Engagement

Time: 9 a.m. - 3 p.m.

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(Chapter Executives only)

There is no silver bullet for accelerating your association’s membership efforts. In this interactive session you will learn about membership recruitment, retention and engagement as well as value proposition development. Attendees will also hear a case study on an association that boosted membership engagement and retention by implementing a high touch membership communication strategy.

  • Speaker: Scott Oser, Scott Oser Associates
Bonus Session for Chapter Leaders: Leadership Exchange

Time: 3 p.m. - 5 p.m.

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Session: Leadership Exchange
3 – 3:30 p.m. Opening Remarks
3:45 – 5 p.m. Chapter Leadership Breakouts by Role


Group 1: President/President-Elect
What does a president-elect do? What are the roles and responsibilities of a president? This session will focus on this important role in every chapter. Learn how you can be more effective as a president and/or a president-elect leading the organization.

Speakers:

  • Tom Fritsch, NAIOP Raleigh Durham
  • Mark Hassinger, NAIOP Northern Virginia
  • David Ward, NAIOP Toronto

Group 2: Treasurer
I am not a numbers person — can I be treasurer? What are the roles and responsibilities of a treasurer for a small, medium or large chapter? Learn what you need to know before stepping into this role.

Speakers:

  • Ashley Grigsby, NAIOP Houston
  • Liz Greene, NAIOP

Group 3: Public Affairs/Government Relations Chair
How do you develop and execute legislative advocacy strategies impacting CRE at the federal, state and local levels? Hear from current public affairs chairs on various approaches towards identifying issues, engaging membership, building coalitions and serving as the voice for CRE before policymakers.

Speakers:

  • Kathie Barstnar, NAIOP Colorado
  • Tim Lawless, NAIOP Arizona

Group 4: Membership Chair
While people may believe recruiting members is difficult, it doesn’t have to be. Learn from membership chairpersons about how to approach membership as a relationship, not from a sales perspective. Learn to take advantage of this important role.

Speakers:

  • Brenda Studt, NAIOP Minnesota
  • Jason England, NAIOP Utah

Group 5: Developing Leader Chair
Developing Leaders are the future leaders of the organization. How do you get young professionals engaged and keep them for the long term? Hear from current leaders that are heading up the DL programs in their chapter.

Speakers:

  • Sarah Dreyer, NAIOP DC | MD
  • Josh Rogers, NAIOP New Mexico
State and Local Government Affairs Subcommittee Meeting

Time: 3 p.m. - 5 p.m.

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Welcome Reception

Time: 5:30 p.m. - 6:30 p.m.

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Kick off the Retreat by meeting and greeting your fellow chapter leaders. Open to all attendees.

Chapter Night Out

Time: 6:30 p.m. - 12 a.m.

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Open evening to have dinner with your chapter.

Tuesday, February 9

Registration/Information Desk Open

Time: 7 a.m. - 6:30 p.m.

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Chapter Merit Awards Celebration Breakfast

Time: 7:30 a.m. - 9:30 a.m.

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Celebrate the best of the best chapter efforts in membership, communications, community service, Developing Leaders programs, government affairs, sponsorship, programming and special events. Start the conference with celebrating these award winners, then use the sessions and networking time to learn about their award-winning programs and initiatives.

Executive Committee Meeting

Time: 9:45 a.m. - noon

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Concurrent Session: Great Programs = Happy Members

Time: 9:45 a.m. - 10:45 a.m.

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Strong monthly programs are essential for a successful chapter. Discover new ways to raise brand awareness and membership value through great speakers and events. Hear from your peers about what programs they have tried and their current formula for success.

Speakers:

  • Melissa Clyne, NAIOP Utah
  • Randi Reed, NAIOP Northern Nevada
  • Kim Strange, NAIOP Houston
Concurrent Session: Top Tips for Recruitment, Retention and Engagement

Time: 9:45 a.m. - 10:45 a.m.

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The decision to join or renew isn’t always guaranteed. Learn what you can do to influence your member’s buying decision? Gain tips and best practices for recruitment, engagement and retention in this rapid fire, fast-paced session.

  • Speaker: Scott Oser, Scott Oser Associates
Concurrent Session: Board Engagement: A Critical Key to Success

Time: 9:45 a.m. - 10:45 a.m.

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There is a vital connection between a chapter’s board, its active contribution to the chapter’s strategic planning, and its subsequent impact on the long-term success of the chapter. In this hands-on workshop you will learn new strategies to create long-term impact for the organization by considering how to engage your board.

  • Speaker: Robyn Rickenbach, Springboard International
Concurrent Session: Government Affairs Session: The 2016 Elections and the Political Landscape for State Legislatures

Time: 9:45 a.m. - 10:45 a.m.

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What will be the impact of the 2016 presidential elections on state legislatures? What is the outlook in your state? Come hear Republican and Democratic political experts discuss the landscape for state legislatures heading into the 2016 elections, including campaign issues and themes of importance to commercial real estate.

Speakers:

  • Democratic Legislative Campaign Committee
  • Republican State Legislative Committee

Moderator:

  • Toby Burke, NAIOP Corporate
Break

Time: 10:45 a.m. - 11 a.m.

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Concurrent Session: Diversity Makes for Stronger Chapters

Time: 11 a.m. - noon

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Increasing diversity by ethnicity, gender and age throughout the industry is an important part of NAIOP’s strategic plan. Hear from two leading authorities in why diversity across the industry is critical, including tips from Northrop Grumman, ranked by Diversity, Inc. as one of the top companies for diversity and inclusion. Take away big and small steps your chapter can take to influence the industry and association by incorporating diversity in your chapter.

Speakers:

  • Daniel Ellerman, Director of Diversity & Inclusion and HR Strategic Operations, Northrop Grumman
  • Lisa Sechrest-Ehrhardt, PhD, Diversity Trainer/Consultant
Concurrent Session: How to Get the Younger Generation Involved

Time: 11 a.m. - noon

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By 2020, nearly half of all U.S. workers will be Millennials. This generation has an urge to get involved and make an impact, but in order to effectively engage Millennials, you need to first understand them. This interactive session will discuss what motivates Millennials, what factors and events influence the way they see and interact with the world, and ultimately how to most effectively communicate with Millennials and get them engaged. In this workshop, you will share best practices and lessons learned amongst your peers, and come away with innovative strategies for growing your chapter by tapping into the potential of the younger generation.

  • Speaker: Katie Olbrich, Springboard International
Concurrent Session: Small but Mighty

Time: 11 a.m. - noon

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NAIOP has outstanding chapters of all sizes. Learn big-impact ideas from our smaller chapters about programming, membership value and membership growth.

Speakers:

  • Brandice Pelfrey, NAIOP Northwest Florida
  • Rocco Sansone, NAIOP Hawaii; Debra Wimpee, NAIOP Tulsa
Concurrent Session: Government Affairs Session: Americans With Disabilities Act (ADA) Lawsuit Reform

Time: 11 a.m. - noon

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The session will provide a discussion on the growing problem of lawsuit abuse against property owners under the Americans with Disabilities Act (ADA), and the emerging federal responses. Minor and correctable infractions are often used by law firms as grounds to file civil suits under the federal ADA, intended to force commercial property owners to settle and pay plaintiff’s legal fees. In many of these cases, property owners reasonably believed they were complying with the law based on state and local government reviews.

  • Speakers: Invited Speakers
  • Moderator: Aquiles Suarez, NAIOP Corporate 
Political Keynote Luncheon

Time: 12:15 p.m. - 2 p.m.

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Amy Walter

Caucuses. Primaries. Campaigns. The Election. 2016 will be a year of political races like none other, with the Republicans and Democrats battling it out for the White House, 34 seats in the Senate, and representatives from all 435 congressional districts. Who has the edge? Who’ll be chosen as running mates? Who will win the White House and majority on Capitol Hill?

Amy Walter, national editor of the Cook Political Report and the former political director of ABC News, will walk us through the next nine months and share her views on what we can expect this election year as the rhetoric heats up.

During the past 14 years, Ms. Walter has built a reputation as an accurate, objective, and insightful political analyst with unparalleled access to campaign insiders and decision-makers. Known as one of the best political journalists covering Washington, she will take you on an insider’s tour of Washington through the eyes of the woman with her finger on the pulse of politics.

Before lunch we will honor a chapter with the Capitol Dome Award, a NAIOP honor bestowed for exemplary government affairs accomplishments.

  • Speaker: Amy Walter, National Editor, Cook Political Report

Business Development Corporate Committee Meeting

Time: 2 p.m. - 3:30 p.m.

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Membership and Chapter Relations Corporate Committee Meeting

Time: 2 p.m. - 3:30 p.m.

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Concurrent Session: Prepare for Your Capitol Hill Visits: Learn About NAIOP’s 2016 Top Legislative Issues

Time: 2:15 p.m. - 3:15 p.m.

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This session will provide an in-depth discussion of NAIOP’s top federal legislative issues for 2016 and an overview of the advocacy messages that NAIOP members will be delivering to Capitol Hill during their visits with elected leaders and staff. The session will provide an opportunity for NAIOP members to address questions they may have on NAIOP’s public policy agenda and better prepare for their Hill visits.

Speakers:

  • John Bryant, NAIOP Corporate
  • Aquiles Suarez, NAIOP Corporate
Concurrent Session: Creating Chapter Solutions with Technology

Time: 2:15 p.m. - 3:15 p.m.

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This session will focus on how technology can help NAIOP create business solutions. Gain insights into a case study that changed the relationship between chapters and national headquarters. Understand how technology can play a vital role in chapter operations.

  • Speaker: Prabhash Shrestha PMP CAE, American Gastroenterological Association
Concurrent Session: Special Events that Rock

Time: 2:15 p.m. - 3:15 p.m.

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Programming and education is important, but so is having fun and giving back to the community. Innovative programs are making their way into chapter events. Learn how your chapter can raise money, mentor young people and do business all at NAIOP events.

Speakers:

  • Roseanne Beattie, NAIOP DC | MD
  • Lisa Bradford, NAIOP DC | MD
  • Jessica Freeman, NAIOP Raleigh Durham
  • Constance Wrigley-Thomas, NAIOP Greater Toronto
Concurrent Session: Get the Competitive Edge

Time: 2:15 p.m. - 3:15 p.m.

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How do you set NAIOP apart from the competition? What does NAIOP offer that no other organization can? Get tips for how to differentiate your chapter from competing organizations, and when and how you should combine efforts. You’ll leave this session with specific examples of cooperation among peer organizations and how to handle competition between your chapter and other organizations.

Speakers:

  • Darlene Hyde, NAIOP Vancouver
  • Debbie Koenig, NAIOP Georgia
  • Martha Marks, NAIOP Northern Virginia
Break

Time: 3:15 p.m. - 3:30 p.m.

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Chapter Best Practices Showcase: Seek, Find, Learn from Your Peers

Time: 3:30 p.m. - 5 p.m.

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Learn what other chapters are doing in membership, communications, programming and events. This showcase is a dynamic opportunity to network and learn from other chapters.

Environment and Infrastructure Government Affairs Subcommittee Meeting

Time: 3:30 p.m. - 5 p.m.

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Tax and Finance Government Affairs Subcommittee Meeting

Time: 3:30 p.m. - 5 p.m.

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State Organization Meetings

Time: 4:15 p.m. - 5:15 p.m.

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The following state organizations will meet:

  • NAIOP of New York
    California Room

  • NAIOP of Ohio
    Statler A

  • NAIOP of California
    Pan American Room

  • NAIOP of Florida
    Statler B

  • NAIOP of North Carolina
    Ohio Room

NAIOP PAC Reception

Time: 5:30 p.m. - 6:15 p.m.

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(Invitation only)

Viva Las Vegas

Time: 6:30 p.m. - 9:30 p.m.

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An evening of networking and fun awaits during our Casino Night and awards party. You’ll gamble the night away with “funny money” and enjoy the camaraderie of an exciting evening filled with games and surprises.

Individual winners of Chapter Executive, Chapter President and Volunteer of the Year, and our three Chapter of the Year winners, will be honored throughout the evening. Enjoy the excitement of our special PAC fundraiser – come prepared to contribute to NAIOP-PAC and help NAIOP advance the CRE agenda on Capitol Hill.

Wednesday, February 10

Registration/Information Desk Open

Time: 7 a.m. - 10 a.m.

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Luggage Storage

Time: 7 a.m. - 5 p.m.

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Corporate Board of Directors Meeting

Time: 7:15 a.m. - 10 a.m.

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Note: Breakfast buffet will be served at 7:30 a.m.

Breakfast Buffet

Time: 7:30 a.m. - 9 a.m.

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Canadian Chapter Public Policy Session

Time: 7:30 a.m. - 9:30 a.m.

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Speaker: Toby Burke, NAIOP Corporate

Depart for Capitol Hill Visits

Time: 9 a.m. - 11 a.m.

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Capitol Hill visits will depart from the lobby. Taxis are available from the hotel’s main entrance. Please leave all luggage at the Capital Hilton.

Speakers

Speakers

Kathie Barstnar

Thomas J. Bisacquino

John Bryant

Toby Burke

Melissa Clyne

Dan Ellerman, MBA, SPHR, SHRM-SCP

Tom Fritsch

Elizabeth R. Greene

Darlene Hyde

Debbie Koenig

Katie Olbrich

Scott Oser

Ashley Powell

Randi Reed

Robyn Rickenbach

Rocco Sansone

Lisa Sechrest-Ehrhardt, Ph.D.

Prabhash Shrestha

Aquiles F. Suarez

Amy Walter

David Ward

Constance Wrigley-Thomas

Sponsors

Capitol Hill

Capitol Hill Day

Wednesday, February 10

We encourage every chapter to take advantage of the opportunity to meet with your respective representatives and senators to voice NAIOP’s legislative concerns on critical issues. NAIOP will provide materials and education on the issues most pressing to our association and industry during CL&LR – but first you need to schedule your appointments.

Use the following checklist to schedule a meeting with your Congressional representatives:

First week of January:

  • Have a constituent from the representative’s home district request an appointment with your Representative or Senator by contacting their scheduler. Typically, you will be asked to email a letter requesting an appointment. List all constituents who will attend and the main issues you wish to cover. If your elected official is unable to participate in the meeting, ask if they would be available for a photo opportunity afterwards. An example letter is provided for your use.
  • Follow-up with a phone call to the official’s scheduler within one week. If the elected official is not available, ask to meet with the staff that is responsible for covering our priority issues:

First week of February:

  • Confirm any outstanding appointments.
  • Notify NAIOP of your scheduled meetings

Post-Meeting:

If you need assistance in scheduling your appointments, contact the Government Affairs Department at 703-904-7100.

Capitol Hill Club: A room has been reserved again this year at the Capitol Hill Club for attendees to congregate before, during and after meeting their representatives. A light buffet lunch and refreshments will be served. Luggage may not be taken to Capitol Hill and should be stored in NAIOP’s luggage storage at the Capital Hilton.

Hotel/Travel

Hotel and Travel Information

Capital Hilton
1001 16th Street, NW
Washington, DC 20036
Tel: 202-393-1000
Fax: 202-639-5784

Hotel Reservations

The Capital Hilton is offering a special rate of $244 single/double, exclusive of taxes. The discounted rate will be offered until Tuesday, January 19, 2016, or until the room block has been filled, whichever occurs first. To book a room at the Capital Hilton, call the toll-free number 800-HILTONS or call the hotel directly at 202-393-1000. The rate will be extended for three days before and after the blocked dates, subject to availability (February 4-13, 2016).

Hotel Deposit

A deposit equal to one night’s stay is required to hold each individual’s reservation. Should a guest cancel a reservation, the deposit will be refunded if notice is received at least two working days prior to arrival. Name changes to room reservations may be made up to day of arrival at no additional charge even if the arrival and/or departure dates change, based on availability.

Transportation

Ronald Reagan Washington National Airport
Distance from hotel: 5 miles; drive time: 20 minutes

Washington Dulles International Airport
Distance from hotel: 25 miles; drive time: 45 minutes

Baltimore/Washington International
Distance from hotel: 30 miles; drive time: 1 hour 

Parking

Valet parking is available for $49 per day. There is no self-parking at the hotel. There are nearby garages within walking distance.

Weather

Average February temperatures in Washington, D.C., range from an average high of 47 degrees to a low of 31 degrees.

Reimbursement

Reimbursement

Download the reimbursement form.

Chapter Leadership & Legislative Retreat Travel and Expense Policy:

  • Attendees who have been pre-approved by their chapter board will be reimbursed for hotel and travel (per the noted travel regulation). Medium and large chapters can have up to five (5) approved attendees and small chapters can have up to four (4) approved attendees for reimbursement.
  • Session/event attendance at CL&LR will determine the attendee’s deductible. The following are eligible to be counted toward reimbursement: (1) Individual breakout sessions; (2) Bonus Session for Chapter Leaders; (3) Best Practices Showcase; (4) Canadian Chapter Session; (5) Capitol Hill visits (two visits count as one option).
    • $375 deductible – attend a minimum of four options.
    • $500 deductible – attend a minimum of three options.
  • Attendees who fail to meet the minimum attendance requirements for the two deductible options will not be reimbursed for hotel and travel expenses.
  • Corporate Board members who have been pre-approved by their chapter to represent their chapter at CL&LR will be eligible for a $375 deductible if they attend a minimum of three options.
  • All attendees must sign in to breakout sessions to receive credit for attendance. To receive credit for Capitol Hill visits, return Capitol Hill feedback forms to Jessica Negron. These forms are available at the Retreat and online.
  • Airline tickets must be coach fare, non-refundable with a 21-day advance purchase. Tickets purchased within a 21-day window will be reimbursed at the average 21-day fare for that route. Attendees should utilize alternative local airports (IAD, DCA or BWI), if by doing so the airfare savings is $300 or more. If a flight is greater than 1000 miles, an attendee should use connections if the savings from doing so is $300 or greater.
  • NAIOP will reimburse for one checked bag per attendee.

Sponsorships

Sponsorships

Get In Front of the Crowd

Sponsoring at the NAIOP Chapter Leadership & Legislative Retreat is a unique way to make your very own special connection with industry and chapter leaders from across the country. CL&LR brings together 300 top real estate executives who serve as volunteer leaders in 51 NAIOP chapters across North America.

Conference Co-sponsorship: $4,995

Included with your sponsorship:

  • Full page advertisement in conference on-site guide (three available).
  • Special signage throughout the conference and materials distribution table.
  • Co-sponsorship of the Chapter Merit Award Casino Night reception and up to three invitations to attend.

To reserve your sponsorship, contact Christopher Ware at 800-666-6780, ext. 127.