Hotel Reservations · Travel & Expense Policy
Hotel Reservations
The Renaissance Mayflower Hotel
1127 Connecticut Avenue, N.W.
Washington, DC 20036
Phone: (202) 347-3000
Fax: (202) 776-9185
The Renaissance Mayflower Hotel is located in the heart of Washington's business district. To make reservations, please call the Renaissance Mayflower Hotel directly at (202) 347-3000.
Request the special NAIOP room rate of $243 single/double, exclusive of taxes. This discounted rate will be offered until January 31, 2009, or until the room block has been filled, whichever occurs first. The hotel requires one night room and tax deposit at time of reservation.
Please Note: All hotel changes and cancellations must be made no later than 6 p.m. on date of arrival. Any cancellations made afterwards will result in forfeiture of the full deposit.
What to Pack
Average February temperature ranges from a day time high of 47 degrees to an evening low of 26 degrees. Attire for the retreat is business casual; attire for the Chapter Merit Awards dinner is formal business. Due to the historic nature of the hotel, temperatures in the meeting rooms can vary; please be sure to bring a sweater or jacket!
Distance from Airport to Hotel
The Renaissance Mayflower Hotel is 15 minutes from Reagan National Airport and approximately 40 minutes from Dulles International Airport.
Transportation
Taxi fare from Reagan National Airport to the Renaissance Mayflower Hotel is approximately $15 and approximately $65 from Dulles Airport. For those of you who arrive at Dulles Airport, Super Shuttle is available for approximately $35 per person round trip, advance reservations required, call (202) 296-6662.
Car Rental
AVIS has been appointed the official car rental company of 2009 NAIOP Chapter Leadership and Legislative Retreat . Your special low AVIS rates are good from one week before to one week after the meeting.
- Make a reservation online. Your discount number is automatically included in your reservation.
- Call (800) 331-1600 and refer to AVIS' Worldwide Discount (AWD) number J953708.
Parking facilities
The Renaissance Mayflower Hotel offers valet parking at the daily rate of $32 (subject to change). Self parking is available at nearby garages.
Travel & Expense Policy
2009 Chapter Leadership and Legislative Retreat Travel and Expense Policy:
*For eligible attendees only.
- Hotel and travel expenses, less a $375 deductible per person provided an attendee is present at a minimum of four out of five breakout sessions.
- Hotel and travel expenses, less a $500 deductible per person provided an attendee is present at less than four breakout sessions.
- Airline tickets must be coach fare, non-refundable and with a 21-day advance purchase (those purchased within a 21-day window will be reimbursed at the average 21-day fare for that route).
- NAIOP will reimburse for one checked bag per attendee per chapter.
*Please note that the travel deductible increases from $375 to $500 if you attend less than four breakout sessions.
Chapters must have submitted all required items outlined in the Chapter Affiliation Agreement in order to receive reimbursement for retreat expenses. Please contact Beth Karcz with any questions regarding the required items. Please keep hotel and travel receipts to submit with the reimbursement request
Incidental expenses are the responsibility of individual attendees.
In order to encourage all of your chapter officers to take advantage of this unique opportunity, two additional chapter officers are invited to attend the retreat at a complimentary registration fee, but with no reimbursement for hotel and travel expenses. The general membership is also invited to participate in the program for a $375 registration fee. If a Chapter has more than the number eligible for reimbursement, it is the responsibility of the Chapter President to designate the attendees to be reimbursed.
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