Hotel Reservations · Travel & Expense Policy
Hotel Reservations
The Renaissance Mayflower Hotel
1127 Connecticut Avenue, N.W.
Washington, DC 20036
Phone: (202) 347-3000
Fax: (202) 776-9185
The Renaissance Mayflower Hotel is located in the heart of Washington's business district. To make reservations, please call the Renaissance Mayflower Hotel directly at (202) 347-3000. To make a reservation online, go to the hotel Web site and enter code NOPNOPA in the promotional code field.
Request the special NAIOP room rate of $238 single/double, exclusive of taxes. This discounted rate will be offered until January 11, 2008, or until the room block has been filled, whichever occurs first. The hotel requires one night room and tax deposit at time of reservation.
Please Note: All hotel changes and cancellations must be made no later than 6 p.m. on date of arrival. Any cancellations made afterwards will result in forfeiture of the full deposit.
What to Pack
Average February temperature ranges from a day time high of 47 degrees to an evening low of 26 degrees. Attire is business casual. Due to the historic nature of the hotel, temperatures in the meeting rooms can vary, please be sure to bring a sweater or jacket!
Distance from Airport to Hotel
The Renaissance Mayflower Hotel is 15 minutes from Reagan National Airport and approximately 40 minutes from Dulles International Airport.
Transportation
Taxi fare from Reagan National Airport to the Renaissance Mayflower Hotel, is approximately $15 and $65 from Dulles Airport. For those of you who arrive at Dulles Airport, Super Shuttle is available for $35 per person round trip, advance reservations required, call (202) 296-6662.
Car Rental
AVIS has been appointed the official car rental company of the 2008 NAIOP Chapter Leadership and Legislative Retreat. Your special low AVIS rates are good from one week before to one week after the meeting. Call 1-800-331-1600 and refer to NAIOP's AVIS Worldwide Discount (AWD) number J953708.
Parking facilities
The Renaissance Mayflower Hotel offers valet parking at the daily rate of $30 (subject to change). Self parking is available at nearby garages.
Travel & Expense Policy
As outlined in the Chapter Affiliation Agreement, attendance by your chapter to the retreat is required. The chapter president and at least 1 of the following Chapter Officers must attend: president-elect, public affairs chair, membership chair. The hotel and travel expenses, less a $375 deductible per person, will be reimbursed for all eligible representatives from each chapter. Attendance to the full program, beginning Monday, February 11 through the conclusion of sessions on Tuesday, February 12, is required to receive reimbursement.
Any additional appointments in Washington, not related to the retreat, should be scheduled for after 2 p.m. on Wednesday, when the full program adjourns.
After meeting a deductible of $375 per person, the following expenses will be reimbursed for a maximum of four individuals per small chapter (150 members and under); five individuals per medium size chapter (151-500 members) and six individuals for a large chapter (501 members and above) and one additional reimbursement for a designated Developing Leader attendee (*proof of Developing Leader eligibility required upon registration). Chapter size is based on membership as of December 31, 2007.
- Airline - Tickets must be coach fare, non-refundable tickets and a 21-day advance purchase in order to qualify for reimbursement. Please note: If you are traveling to another city either immediately before or after the retreat, NAIOP will reimburse only the amount of the airfare related to the retreat. This amount is determined by the round-trip coach fare (non-refundable ticket) from your home city.
- Local attendees - Mileage expenses, at 50.5 cents per mile, and parking charges at the hotel will be reimbursed.
- Hotel Accommodations - Hotel room and tax charges for Sunday, Monday and Tuesday nights at the Mayflower Hotel will be reimbursed. A block of rooms has been reserved at the hotel at $238 per single or double room, exclusive of taxes. In order to secure the group rate, identify yourself as a NAIOP attendee to the reservations agent when you contact the Renaissance Mayflower Hotel at (202) 347-3000, prior to January 11, 2008.
Chapters must have submitted all required items outlined in the Chapter Affiliation Agreement in order to receive reimbursement for retreat expenses. Please contact Beth Karcz with any questions regarding the required items. Please keep hotel and travel receipts to submit with the reimbursement request
Incidental expenses are the responsibility of individual attendees.
In order to encourage all of your chapter officers to take advantage of this unique opportunity, two additional chapter officers are invited to attend the retreat at a complimentary registration fee, but with no reimbursement for hotel and travel expenses. The general membership is also invited to participate in the program for a $375 registration fee. If a Chapter has more than the number eligible for reimbursement, it is the responsibility of the Chapter President to designate the attendees to be reimbursed.
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